CAMELFORD
TOWN 
COUNCIL

NCDC OFFICES, COLLEGE ROAD, CAMELFORD, CORNWALL, PL32 9TL 
  TOWN CLERK: BRIAN GROVES        TEl: 01840 212880  E Mail: townclerk@camelfordtown.net
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E-MAIL: camtowncll @ aol.com            WEB PAGE: http://www.camelfordtown.net

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     AGENDA....MINUTES
INFORMATION & CONTACT NUMBERS
    CAMELFORD PAGES

                                                               TOWN COUNCIL 2010 - 2011

                                                                            
                                             Andy Shaw Deputy Mayor                                Retiring Town Mayor Brian Lush
                                                   shakes hands with                                          congratulates new Town Mayor
                                             Town Mayor Rob Rotchell                                                   Rob Rotchell
                                            
 
                                                                               
                                                                   CAMELFORD TOWN COUNCIL 2009 - 2010
                                                        Picture taken on Tuesday May 19th 2009 outside the Clease Hall at Camelford
                                   Back Row: Councillors: Philip Lessels, Brian Lush, Aaron Scawn, Bob Ireland  and John Pearce  
                  Front Row: Brian Groves (Clerk), Sue Elford, Robert Rotchell (Town Mayor), Bonnie Grills and Eddie McCormick,
                                                                      Missing from Photo: Andy Shaw (Deputy Mayor) and David Elliott                                                                  
                                             

DRAFT MINUTES    
 

A Meeting of the Full Council took place at 1915 hrs on Tuesday 20^th July, 2010, at Camelford Hall, Clease Road, Camelford, North Cornwall. PL32 9PL.

Public Participation. Mr Keith Hill addressed the Council giving a history of the Town’s shops and services prior to the 2^nd World War.  He kindly supplied a list of premises and their functions which was placed with the Council’s historical documents for reference. 

MINUTES

1)      MEMBERS PRESENT: Cllrs R Rotchell (RR) (Mayor), Cllr A Shaw (AS) (Deputy Mayor),  B Lush (BL), R Ireland (RI),  Mrs S Elford (SE), A Scawn (APS),P Lessels (PL), E McCormick (EM). Mrs B Grills (BG), J Pearce (JP), and D Elliott (DE). 

2)      APOLOGIES FOR ABSENCE: None 

3)      Receive declaration of interest:

a.       In respect of items on this agenda. None  b.Gifts in excess of £25, None 

4)      MINUTES: To receive and approve the Minutes of the 18^th May 2010 meeting. BL proposed acceptance which was seconded by AS vote AIF. 

5)      ITEMS CARRIED FORWARD FROM PREVIOUS MEETINGS: 

a)      Camelford A39 By Pass – A response requested by Cornwall Council. The Clerk explained that Mr Swain would be completing a reply to Cornwall Council and had requested some feedback.  BG proposed that the original Council decision to opt for retaining full planning for the By-pass should be the reply.  This was seconded by AS and vote AIF. 

6)      ITEMS REQUIRING A DECISION

(a)    To consider any reply from Cornwall Council with regard to the provision of a public playing field in Camelford which is currently part of the old school. This Council has informed Cornwall Council of its willingness to service and own the town playing field(s).  The Mayor had sent a letter to Cornwall Council (CC)and no reply had yet been received.  EM proposed that a letter to Fields in Trust and Prince William’s Jubilee playing Fields Memorial and Mr Dan Rogerson might start getting the ball rolling in our direction. BL produced the result of CC’s planning application where the application breached paragraphs 10 and 17 of PPG 17 regarding the requirement for playing fields for public use. JP said it was the only level playing field in Camelford open to the public. BG said it was frequently used by the public and should be transferred to the Town Council for the public.  AS seconded the proposal. Vote AIF.

(b)   To consider approaching Cornwall Council to increase the reimbursement for operating the public toilets at Camelford Hall.  The Clerk read from the Minutes of the Hall Management Committee stating that the toilets were costing more to maintain owing to the public admission aspect, and a greater grant was required to continue supplying the service. He had spoken with the custodian Rob Harper and the site for public use was costing £1150 per annum.  The grant was £906.  He had contacted the person responsible at CC and was told that under the review it may not continue to receive a grant.  Alternative were considered and BG suggested a ‘pay to use system’. RI proposed that the Council approach CC to increase the grant to £1150 per annum.  Seconded by PL Vote 10 in favour, BL abstained.

(c)    To consider paying Camelford Hall for the use of the Conference Room for Full Council Meetings, or to select an alternative venue. BL asked what the cost per meeting will be and the Clerk replied £15, so for £150 per annum the venue could continue.  RI said that the Hall has to pay for the room to be set up and un/locked when required.  AS said that the new Council office could easily take Council meeting and RI said that it could seat 30 comfortably.  BG said that the costs of the office increased substantially when the Council changed rooms and with good house keeping some of this could be recouped.  BL said that either way was a problem.  If the Hall needed funds then the Council’s fund were needed but if the Hall failed, then the Council would pick up the tab anyway. BG said that the Hall had the potential to get a greater fee from an alternative hiring of the room. EM proposed hiring the room for £150 per annum, seconded by PL. AS proposed using the Council Office which was seconded by SE.  Original proposition was taken first.  Vote 6 For 4 Against (BG & SE named), 1 abst. Second proposition not put.

(d)   To consider whether to hold an August 2010 Full Council Meeting. AS proposed that the August Amenities and Planning Committees were held.  Seconded by APS, BL linked the signing of cheques during this period on the instigation of the Mayor or the Clerk. Vote AIF.  There will be no Full Council.

(e)    Enfield Park to approve the expenditure of £290 for a gate. BL proposed and PL seconded Vote 9 for and 2 abstentions (BG & SE named).

(f)     Cllrs to Attend the Camelford Show 11^th August 2010 and theme for Council display. RR said that the display needed proper planning.  BG and AS said they were not available on the day and BL said he would help late afternoon with dismantling and clearing up. Various themes were discussed but the focus was on the playing field and the medical centre.  A good display was essential.  PL proposed the Publicity Committee take control of the display which was seconded by RR, vote AIF.  RI reminded members of the gazebos available.

(g)    To consider the proposals from Mrs N Morris BSc Hons regarding the maintenance of the pond in Enfield Park. Standing orders suspended.  Mrs Morris said that she wished to help with the maintenance and conservation of Enfield Park. She had 14 volunteers who were willing to assist as well as two fellow-graduates to help.  A survey of the species living in the park was being undertaken and Andy Bond had provided the list of 52 species of birds that inhabited the park. She was undertaking a survey of the invertebrates and a friend name Lisa Rennick was interested in increasing the biodiversity of the creatures.  A full itinery was being prepared.  To help promote the Park she had taken a page on Facebook and was developing the page.  AS strongly supported the work she was about to undertake.  BL said he was surprised at the number of butterflies in the park.  RR said that there will be a need for meeting about the park and if she can supply a management plan then the Council will assist in whatever way possible.  Nicola said that she and Lisa suggested that a Boardwalk across the north end of the park would open up the area for picnics.  BL said he was concerned about the dog erosion of the bank .  Nicola said she would prepare a maintenance schedule for the park and the pond.  PL said that copies of all specialist reports on the park were available for her use.  The Mayor thanked her for attending and said the Clerk would be writing a reply to her letter and said she had the support of the Council.

(h)    Payment of £100 to the Joyce Whitehouse Party.  BG proposed and PL seconded vote 10 F 1 Abstention BL.

(i)      To consider the Cornwall Council Partnership working. The Clerk said that he and RR had a long discussion with C Sims (CC) about the issues and RR said it was how we deal with CC with work and services that are available.  AS related a case where the County Council had stopped cutting grass and refused to permit the resident or the local council to cut the grass.  The question of funding arose and CC had been capped for 2 years however the precept had not been capped.  BG proposed that we open up discussion with CC to consider all the options  BL said that the ball was in our court to negotiate a good deal. Seconded by PL vote AIF.

(j)     Reply to P Swain re Camelford Bypass conclusion. The Clerk said that this was the second part of the feedback to CC regarding arranging the meeting with Paul Allen. PL proposed that the meeting time and date was fixed as 2pm Friday at a convenient date to Mr Allen.  Seconded by BL vote AIF .  Items for consideration at the meeting were discussed and the B3266 alternative was considered but SE said it was not a cheap fix as to modify roads cost more than building a new one.  BL added that the housing estates and schools along this route were now against the route being suitable.  BG said the costs are now against any big changes.  RI said that he had heard that the shopkeepers were losing business owing to the diversion but the Clerk informed members that this was being changed to Friday to Sunday only diversion.  RR said that there was no money in the Camelford roads budget so how can we take this forward.  BL said that there were 5 haulage firms in the town and it should be possible to resolve something.  It was suggested that Paul Banks and K Goodenough both CC could attend the meeting.

7)      ITEMS FOR INFORMATION

(a)     Cornwall Council’s Consultee Access update on planning to be rolled out over the County, the west to be completed by August 2010. The Clerk informed the members that this related to planning and the way forward for dealing with their observations.

(b)     CCTV update.  Court paperwork forwarded.  The Clerk said that Mr Edwards had made an appointment on the 19^th to attend and deal with the matter but had failed to attend.

(c)     Consultation re Police moving to the One Stop Shop.  RR said “What consultation?” and was pleasantly surprised how the CC / Police team had taken the wake-up call that the public and Town Council should be consulted.

8)      To approve the expenditure for the Month of June 2010, and to note that the Accounts for 2009-2010 have been signed off by the external auditor.  APS proposed acceptance, sec by AS, AIF

INCOME 

                                                                                                                 BALANCES

At 30.06.10 

 9)         CORRESPONDENCE

             a) Notes from Local Council Planning Forum – Circulated by e-mail.

            b) Cornwall Sustainable Village of the Year Competition offering 5 cash prizes from £200 to £1000. Noted

            c) E-bulletin from NALC regarding the Government and the impact on Parish / Town Councils. Circulate by e-mail and noted

            d) The proposed changes to the status of St James Smiths School. The paperwork from Jonathan Holt was circulated and BL said  that the school had acted too soon in changing status.  RI said that there had been two meetings at the school about the way forward and currently is was to be a Co-operative School with support from the Cooperative Stores, the Eden Project and a firm of Solicitors.

            e) To consider the situation if the Standards Board closes. Nothing to consider at present 

10)       PLANNING APPLICATIONS:

PA10/03910 11 Trevia Lane, Camelford PL32 9UX Minor alterations – remove side store, replacement porch, conservatory extension.  Applicant Mr J Sweet. AS said that he had not had time to take a full inspection.  The Clerk said it was probably over time now.

PA10/03934  The Old Sunday School, Chapel Street, Application for tree works by Mr Andy Parsons. AS supported application seconded by BG 

11)              PLANNING APPROVAL NOTICES  and WITHDRAWN

2010/00432 , 1 Sportsmans, extn of time. Noted

2010/00427, 16 Mill Lane extn with balcony Noted

2010/00448, 10, Trefrew Road, retention of decking. Noted

2010/00563, Fenterwanson, conversion of barn. Noted

2010/00593, 12 Beechwood Drive extn to rear, garage and cladding. Noted

2010/00562. WITHDRAWN Barn B at Fenterwanson, St Teath.

12)              PLANNING REFUSAL NOTICEs None

13)      Planning appEAL NOTICES: None 

14)      COMMITTEE REPORTS: Tabled for approval.

Minutes for the Amenities Committee 8^th July 2010 Noted. The Clerk took the opportunity to ask the members about the visit to the Cemetery and what changes to the Architects draft plan were required. A 900mm pedestrian gate and a 7.5 m vehicle gate to give access, whether of the folding type, recessed or ordinary variety.  The Clerk also mentioned that the Architect would now be submitting to planning for permission.  JP queried if the ground was being developed in stages if there was a requirement for separate planning application.  After a brief discussion the Clerk was instructed to request the application to reflect the whole site.  It was also suggested that the Rev Benton Evans should be invited to the September Amenities meeting to hear his views on the new cemetery.  The Clerk reminded members that an offer to maintain St Julietta’s Cemetery would expire when the new budget for 2011/12 was undertaken in September. If the PCC had not replied by then, the offer would be withdrawn. PL proposed that the long stay parking in Churchfield Car Park to be a metal sign, as the plastic was inadequate.  BL seconded the proposal and after discussion Vote 6 for, 1 against (BG), 4 Abstentions.

Minutes of the Planning Committee 8^th July 2010 Noted

Minutes of the Finance Committee 8^th July 2010 RI said that after the last meeting he attended the office and prepared a draft re-budget for 2010 so that the accounts made sense.  The draft was explained, mainly to allow for the Enfield Park footpath and to include the £40K loan for the cemetery (5050).  EM proposed acceptance of the vired changes, sec by PL, AIF 

15)             REPORTS FROM OUTSIDE BODIES.     

      Town Forum – AS, the Minutes had been circulated which BL said he would query at tomorrow’s meeting. 

Camelford Hall – No meeting.  RI is to hand over Chairmanship.

Chamber of Commerce – No meeting

Police Liaison – BL No meeting

Camelford Youth Club – APS nothing to report as some of the members were enjoying a foreign holiday.

Citizens Advice Bureau – JP No meeting

North Cornwall Help the Aged Mini Bus – No meeting

East Cornwall Rural Transport partnership – SE No meeting.

Camelford Foyer Centre – RR, Steve Shanks had moved on and he was harassing them for a meeting.

Gorsedd 2012. – No meeting

Camelford Association of Residents – No meeting           

Cornwall Association of Local Councils. – No member attended 

            Other Reports – AS and RR wanted to attend a Tree Forum on 25/9 and proposed sending a member.  BL proposed sending AS and RR with expenses paid.  Seconded by BG vote AIF  RI reported that Broadband ‘Wi-Fi’ was now available at Camelford Hall.  He was setting up the site for CC. 

Mayor’s report RR reported that on the 10^th July he had attended the local football match. 11/7 he had attended the new Cemetery and was very pleased with the purchase. 12/7 he had attended planning training in Bodmin which was mainly for highways. 13/7 He attended a monthly meeting with Chris Sims to help planning the future for Camelford.  16/7 he had attended the Arthurian Centre and was pleased to see the work being undertaken by North Cornwall Heritage, particularly the work on the 13^th century settlement. 

Clerk’s Report The Clerk reported that he met with Linda Emmett of LAG to finalise the application for the fitness equipment. The application had to be ready for 31^st July but any decision would not be made until September / October.  The Clerk also notified members of the Christmas Lights Committee who would be meeting on the 2^nd September at 6.15pm. 

16)  newsletter and circulars.  

Clerks and Council Direct July 2010. Noted

            The Clerk July 2010 Noted 

17)  Any Items for other Agendas for the Full Council on the 21^st September 2010. None 

Brian Groves                            Town Clerk      21st July 2010.

Town Forum (Regeneration Committee) Working Group
Meet every third Wednesday at the NCDC Offices, College Road, Camelford
  Start time 1900 hrs. members of the public are encouraged to join in with the meeting and have their say.
 For any details people can ring the Forum Secretary Jenni Tarring on 01208 841329   

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